Dealers' Room - How to Enter

NOTICE: Some Chicon 7 dealers have been receiving cold calls from a company claiming to be booking housing for the 2013 Worldcon. Other claims include that discounted dealers reservations are available at the Hyatt near the convention. Lonestarcon has no connection with this firm, the Hyatt is not a convention hotel, and there are no discounted dealers' room rates at the convention hotels. Chicon 7 did not release dealers' information; the material came from skimming the public information on the Chicon 7 dealers' page.

The Dealers' Room will be located in Hall A of the Henry B. Gonzalez Convention Center as it was in 1997 at LoneStarCon 2.

Dealers' Room hours will be 12 Noon to 6 p.m. on Thursday, 10 a.m. to 6 p.m. on Friday, Saturday and Sunday, and 10 a.m. to 3 p.m. on Monday. Dealers will be allowed in the room early each day for opening set up.

The LoneStarCon 3 Dealers' Room manager is Steve Francis. Please write to Steve with any queries at

The LoneStarCon 3 Dealers' Room is sold out as of Friday, July 12, 2013. Any new dealers who apply will be placed on a wait list. There will be no charge to be on the wait list. If, due to a cancellation, you are accepted as a dealer, membership and dealer space fees will then apply.

If you would like to be placed on the wait list, please contact Steve Francis, Dealers' Room Manager, at


Specifications and Entry Terms

We are now taking applications and deposits for the Dealers' Room. All applications (with deposit) will be handled as they are received. Any dealer making application after the room is sold out will be placed on the wait list. There will not be a deposit required to be on the wait list. The room will be juried and the final decision as to who will be allowed to set up in the dealers' area will rest with Dealers' Room management.

  • Tables are 8 ft x 30 in and will be provided with 2 chairs each. Booths are 10 ft x 10 ft and be provided with 2 chairs and 1 table each. Be prepared to bring your own table coverings. Electrical drops for the tables or booths will carry an additional charge. Each dealer may reserve a maximum of 5 tables or 3 booths. Booths will be located around the sides of the room and all tables will be in islands in the center.

  • The Dealers' Room will be a non-smoking area. Food and beverages will not be allowed in the room (except for dealers and their helpers who must keep them in their booths or behind their tables.)

  • There will be some restrictions on what types of merchandise can be sold in the room. Personal services such as massage, face painting or tattooing will be prohibited. Any other restrictions on merchandise or services will be published in a future Progress Report and on the website.

Pricing and Payment Arrangements

  • The total price payable is $175 for a single table, $200 each for multiple tables. Booths are priced at $500.

  • A deposit of $100 is required to reserve each table or booth. This must be paid at the time the booking is made. Final payment must then be made on or before July 31, 2013.

  • All deposits will be refundable for dealers canceling their reservation or otherwise not being in the room. Online applications can be made through this website (see below). Mail in applications should be sent to LoneStarCon 3 at PO Box 27277, Austin, TX 78755, USA. Please make checks payable to LoneStarCon 3.

  • All dealers and their helpers must have attending memberships before they will be allowed to set up in the room. In recognition of their mutually beneficial relationship between with the convention, dealers may purchase up to two memberships at a special rate of $180 for themselves or their helpers.

  • Returned checks will result in the dealer being moved to the bottom of the priority list and a second incidence will result in the dealer's reservation being permanently revoked.

  • All dealers are required to have a valid, current Texas Sales Tax Permit on file with us before opening of business on Thursday, August 29, 2013. Permits can be obtained online. Please allow 3 weeks to complete the application.

How to Apply

You can apply for space in the Dealers' Room in two ways:

Please DO NOT make balance payments using the online Dealer Registration form. This should only be used for initial applications and deposits, and using it for balance payments may result in you being over-charged.

Whether you are applying online or by post, please download and read the Dealer Invitation Letter before submitting your application.

How to Pay Your Balance

If you have been accepted for the Dealers' Room, you will need to pay your balance by July 31, 2013. You can pay the balance in two ways:

  • Online through our general payment form. This is the recommended option.

  • By postal mail. Please send checks to PO Box 27277, Austin, TX 78755-2277 USA, indicating clearly that this is a Dealers' Room balance payment, and quoting the name of your business, as well as your contact information in case of queries.