Volunteers - How You Can Help!

LoneStarCon 3 is a big operation, and completely run by volunteers from the early days of pre-planning right through the wrap-up, months after the official end of the convention. Volunteers are needed for a wide variety of tasks: registration, checking for badges, crowd management at various functions, helping set up and tear down for the convention, displaying wares at the Art Auction, newsletter distribution, food preparation for the con suite, running errands and basically performing all the functions that keep things moving smoothly at the convention.

Fact: did you know that Worldcon is one of the largest purely volunteer-run events in the World? Of course, there are many bigger organizations and clubs that run bigger events - but they generally employ professionals to do the event management, whereas Worldcon is run entirely by unpaid volunteers, up to and including the Chairman.

Volunteers do not need a special skill. They just need to have a desire to continue the proud tradition that is known around the world as the World Science Fiction Convention. So please join us! Whatever your skills and experience, We will be happy to help you find the right position. Whether you want a longer term project or just to offer a couple of spare hours on the day, we welcome your help.

Our opportunities include everything from short term pre-con projects to roles that would make you a key part of the behind-the-scenes activity throughout the convention, so whatever you are interested in, don't be afraid to ask! We have something for everyone.

Lastly, please remember that all volunteers need to have Attending Memberships for LoneStarCon 3, so get your membership in good time ahead of the convention to get the best rates.

Volunteer Rewards

Being a volunteer has many benefits. As a volunteer you will be able to get closer to writers, artists, publishers and other science fiction fans. Volunteering puts you right in the action, and makes you the person that others rely on to make their convention experience better. You'll make new friends and you'll make a difference.

Volunteering also has more concrete rewards.

  • All hours you work are tracked.
  • Hours worked during Move-In (up to Opening Ceremony) and Move-Out (after Closing Ceremony) count double towards rewards.
  • If you work for a total of 15 hours during the convention, you will receive a free special edition t-shirt not available to regular members.
  • Volunteers are able to use the Staff Den.
  • We will also have some additional freebies. These are usually in limited supply so will typically be allocated by lottery to registered volunteers.

How to Volunteer

To volunteer, please complete our volunteer form. This helps us to understand who you are, what you are interested in doing, and what experience you have.

The data collected through the form will be passed to our volunteer team, led by Ellen Braun, who ensure that volunteer offers are shared with the most appropriate divisions. It may take some time before we have a definite suggestion for you, so please be patient if you do not hear from us immediately after the initial automated acknowledgement.

Priority Areas

While we do need volunteers in all areas, we particularly need help with th the following:

  • Move-In (Tuesday 27 and Wednesday 28 August)
  • Registration (particularly from Wednesday 28 to Friday 30 August)
  • Technology Services (Sound, Lighting, etc)
  • Move-out (Monday 2 and Tuesday 3 September)

As noted above, Move-In and Move-Out (MIMO) volunteers receive extra rewards.

Get in Touch

If you have any questions, feel free to contact us at volunteers@LoneStarCon3.org.